EARN EXECUTIVE: Paul Bryant, (PB) Secretary Avi Cohen, (AC) Frode Greisen, (FG) President Michael Hebgen, (MH) Vice President Jean-Claude Ippolito,(JCI) Treasurer Dennis Jennings, (DJ) Nov. 6 Stephano Trumpy, (ST) Absent EARN STAFF: Hans Deckers (AA) Paris Office Danele Bovio (DB) Paris Office BY INVITATION: Klaus Birkenbihl (KB) Absent Jean-Loic Delhaye (JLD) Stelios Orphanoudakis(SO) Absent Marco Sommani (MS) Jerry Striplin (JS) Item 37.17
Information of a contractual or personal nature which could prejudice EARN negotiations is not in the published EARN Executive minutes
Executive meeting September 7/8, 1989
28.1 Review the Icelandic situation FG Retain
Executive meeting October 18 and 21, 1989
29.2 Produce technical specification of DECNET in
Nordunet as it effects EARN HD Remove
29.7 Set up a working group to study NJE over DECNET HD Retain
Executive meeting February 21 and 22, 1990
31.8 Produce report on management of HEPNET NJE addresses by EARN ST Remove
Resolved - to contact HEPNET to consider aspects of the management of
the HEP NJE names by EARN. Action FG
31.22 Consider IBM offer of 9370 FG,HD Retain
Executive meeting April 24 and 25, 1990
32.19 Look into methods of recognising exceptional contributions to EARN HD Retain
Executive meeting May 13, 1990
33.2 Provide traffic figures over "standard" periods HD Retain
Executive meeting June 20/21, 1990
34.1 Complete the "directive and recommendation procedures" for the
SNA directives and recommendations HD Retain
Action - update the SNA directives and recommendations in the light of the
agreement to allow some interactive traffic. Action HD
34.1 Provide paper on "recommending" the use of
SNA virtual circuits through Montpellier JCI Transfer to JLD Retain
34.3 Consider VNET gateway fee for IBM FG Complete
Resolved - to implement the VNET fee for IBM Action FG
34.5 Supply justification for additional staff and development expenses HD Retain
34.10 review Statutes JCI Retain move to HD
Executive meeting 35 September 13/14, 1990
35.1 Ask NOG what steps they recommend should be
taken with respect to security. HD Complete
35.1 Set up new series of documents for EARN formal documents. HD Retain
35.2 Ask EARN-RPG Project Group to provide a
work plan including time scales. HD Complete
35.3 Inform the ASTRA project of the Executives
views on the program of work. HD Complete
35.7 Implement actions in EXEC81 90 with respect
to use of EASINET lines. HD Retain
35.8 Refer EXEC82 90 on East Europe links to the
NOG and relevant EARN directors for comment. HD Complete
Noted - the NOG had no adverse comments.
35.9 Review the Management of Change document
in the light of EXEC83 90. ST Complete
35.11 Encourage groups to submit budgets to facilitate work HD Retain
35.16 Inform Belgium of approval of their connection proposal. HD Complete
35.17 Inform Greece of approval of their proposal. HD Complete
35.18 Develop cost sharing proposal for 1992 PB,AC Retain
35.22 Ask IP Group for comments on NJE/connection-less proposal EXEC70 90. DJ Retain
35.25 Justify request for a VAX at the Paris office. HD Retain
35.26 Produce new agreement with DEC. FG Retain
Executive meeting 36 November 7, 1990
36.3 Recommend to Board that the next meeting
should be in conjunction with INET'91 FG Complete
36.4 Discuss DEC letter with DEC FG Retain
36.5 Inform Norway and Finland of approval of
their proposal for connection HD Retain
36.6 Inform Israel of approval of their plan and
to request traffic reports HD Retain
36.6 Determine best way of distributing NETNEWS DJ Retain
36.7 Continue electronic discussions on EXEC99 90 DJ Complete
36.8 Continue electronic discussions on EXEC39 90 DJ Complete
36.10 Make recommendation to Board for Austrian conference in 1992 FG Complete
36.12 Seek clarification of some costs associated
the EARN/RARE Joint networking Conference FG Retain
Items for decision.
Noted - a number of corrections which will be included in the version to published shortly.
24.5.1 To set up Project Group to provide technical strategy and political direction.
Resolved - to set up an initial group (FG, DJ, JLD, HD, KB, PB, MH) to produce terms of reference. A distribution list will be set up by HD and draft terms of reference will be produced by PB. Action HD PB
24.7.2 Remove international line costs from budget. Complete
24.8.1 Inform BOD of how EARN staff are supporting EARN groups.
Resolved - to include information on how EARN staff are supporting EARN groups in the EARN Office Report to the Board. Action HD
Provide funding for Groups based on budgets provided by Groups and detailed deliverables.
Resolved - there is already an Executive action on HD to ask groups for budgets and this will be modified to request information on deliverables.
Executive to explore ways of invigorating or initiating activities.
Noted - that the request to groups for their budgets and deliverables meets this action.
Hold next BOD meeting in conjunction with INET'91 and to allow other groups to decide where their meetings should take place, Complete
Amend G-box ownership paper (BOD44 90) in the light of comments.
Resolved - FG will discuss the changes required with PB who will update the document. Action FG
Noted - that although Klaus Birkenbihl had been elected to the Executive the post had not been accepted as approval had not yet been obtained.
Noted - that for health reasons Michael Hebgen had not been proposed as the German EARN Director. The new director is Helmut Woehlbier.
Resolved - EXEC116 90 was accepted. The responsibilities are:
Operations JLD Development KB (subject to confirmation) User support AC Communications/information MS Finance PB Policy SO (subject to confirmation) Liaison FG
Resolved - to approve EXEC110 90 with corrections and that the proposal will be implemented immediately apart from dealing with the papers and minutes of this meeting. The corrections are:
The complete set of EARN papers will be kept on a single LISTSERV at the EARN Office. The papers up to and including the 1990 set will also be kept at LISTSERV@UKACRL for six months and requesters will be informed of the move.
Papers for Executive and Board meetings will be put in LISTSERV at the same time as the papers are posted so that in the event of postal failures they will be available. The Executive papers will only be accessible by Executive members until after their meeting. Action HD
Resolved - to approve EXEC112 90 with the changes:
The EARN office and EOC reports will continue to be produced for each Executive meeting rather than on a quarterly basis.
A quarterly report will be produced indicating the percentage of each EARN staff's time is used on each EARN project or operational activities. The mechanisms for this will be defined by the EARN Manager. Projects and activities will need to be identified so that all work of the staff can be categorised. Action HD
Noted - EXEC99 90.
Resolved - that EXEC39 has been overtaken by the activities of the Routing Project Group.
Resolved - the concerns in EXEC114 90 will be taken into account in the redrafting of the Routing Project Group report EXEC121 90. In the changed circumstances final reports on the EARN IXI testing will be produced by the end of the year based on the results of test to date. Action DB PB
Noted - that sites using IXI should get permission from their CPG member to use IXI for traffic which may emanate or terminate in NON IXI countries.
Resolved - to instruct the President to have discussions on closer co-operation with RIPE and EASINET. Action FG
Resolved - that as the projects had now been submitted to COSINE and acknowledged a response is awaited from them. The EARN Manager will report on progress. Action HD
Resolved - to welcome the proposals in EXEC121 90 and to thank the Group for their work. The paper is acceptable in principe but will be modified in the light of comments by DB. The Executive asks that items 1, 2, 3, 4, and 5 be implemented. Action DB (re- draft) Action HD (implementation)
Noted - the importance of the Routing Project Group and the need for close collaboration with other networks not under EARN's control. Whilst the aims of the change in the terms of reference are understood and supported there are a number of problems to do with the reporting and representation that suggest such a change to a Permanent Group is unwise at this time.
Resolved - for the time being the terms of reference of the Routing Project Group will remain as now. The Group is encouraged to have close co-operation with relevant networks. The EARN President will discuss such co-operation with CREN with a view to encouraging representation in the Group. Action FG
Resolved - to amend EXEC103 89 in the light of comment and agree the paper electronically. Action MS
Resolved - that the president will approach CERN to again explore the possibility of locating the IBM 9370 at CERN. To try any emergency ideas that may seem appropriate. It is anticipated that the implementation of the proposals of the Routing project Group will alleviate the situation. Action FG
Resolved - the agenda was approved without change and will be further developed at the next meeting. Action HD
Standing items
Noted - EXEC117 90
Resolved - in the light of the concern expressed at the content of a report tabled which showed the perceived down time of various machines, such figures will be appended to the quarterly traffic reports. Reasons for excessive (say greater than 10%) down time should be included if known. Action HD
Noted - EXEC119 90.
Resolved - to hold a meeting between HD, JS in February to propose details of the move of the EOC function to the Paris Office. It is planned to close the EOC by May 31. Action HD
Resolved - to investigate any advantages in dealing with JNET centrally at the Paris Office rather than at each site. Action HD
Noted - recent discussions with DEC with respect to the remaining GBOXes, the remaining line money, and other resources. Further discussions will be held to resolve any further details. It is understood that all the remaining GBOX requests must be made before December 31. DEC will make the monitor system available but it is not clear how this will be done.
Other items
Resolved - in response to the concern of DJ at the change of the EARN Statutes an investigation will be mounted to advise whether a general assembly should be held to change the Statutes. Action SO
Resolved - in the light of discussion between AC, FG, and CISCO, which indicated that there was a possibility of a discount of 30% for routers purchased in association with EARN, the Board and possibly others will be sounded to see if such an arrangement is useful. Action AC
Noted - that a tender is being issued for the successor to IXI. IXI is likely to continue until the end of 1991. It is understood that the cost of an access point would rise from 30KECU in 1991 to the full cost of 150KECU in 1992. EARN does not expect to pay for any IXI costs as these will be a matter for those electing to use IXI.
Resolved - that the draft tender for an information officer will be amended in the light of discussion and issued to the Board in an attempt to find a 1/2 man year to undertake the work. Willian Schumann and other EARN staff will also undertake a certain amount of work on this project. Action AC
Resolved - that as the system was ready for final testing and no change had yet been fixed a trial service will be mounted in the new year. At the end of three months the real costs of running the service will be calculated in order to aid the fixing of a charge. The use of the service would be reviewed after six months. Action HD
Noted - an inconclusive discussion was held on how NETNEWS should be distributed via EARN.
Noted - that DFN will raise the finance for EARN by subscription from sites. DFN had accepted a policy of multiprotocols.
Resolved - that as no applications had been received the EARN scholarship will be re-advertised. Action AC
Resolved - that EARN representatives should attend RIPE meetings if appropriate at EARN's expense. Any further support of RIPE will be explored at talks between FG and RIPE. Action FG
Executive planning
Noted - that the next Executive meetings will be:
First meeting Paris Second meeting Date and location to be announced June 16 or 15/16 Copenhagen
Specific items for the next meeting:
The auditors report for 1990 is required and the information should go to auditor immediately after the end of the year. Action HD
The draft budget for 1992 is required. Action HD
Items for information
Resolved - that this paper will be placed on the agenda of the next meeting. Action HD
Executive meeting September 7/8, 1989
28.1 Review the Icelandic situation FG
Executive meeting October 18 and 21, 1989
29.7 Set up a working group to study NJE over
DECNET HD
Executive meeting February 21 and 22, 1990
31.22 Consider IBM offer of 9370 FG,HD
Executive meeting April 24 and 25, 1990
32.19 Look into methods of recognising exceptional
contributions to EARN HD
Executive meeting May 13, 1990
33.2 Provide traffic figures over "standard"
periods HD
Executive meeting June 20/21, 1990
34.1 Complete the "directive and recommendation procedures" for the
SNA directives and recommendations HD
34.1 Provide paper on "recommending" the use of
SNA virtual circuits through Montpellier JLD
34.5 Supply justification for additional staff
and development expenses HD
34.10 review Statutes SO
Executive meeting 35 September 13/14, 1990
35.1 Set up new series of documents for EARN
formal documents. HD
35.7 Implement actions in EXEC81 90 with respect
to use of EASINET lines. HD
35.11 Encourage groups to submit budgets and
define deliverables HD
35.18 Develop cost sharing proposal for 1992 PB,AC
35.22 Ask IP Group for comments on NJE/connection-
less proposal EXEC70 90. DJ
35.25 Justify request for a VAX at the Paris
office. HD
35.26 Produce new agreement with DEC. FG
Executive meeting 36 November 7, 1990
36.4 Discuss DEC letter with DEC FG
36.5 Inform Norway and Finland of approval of
their proposal for connection HD
36.6 Inform Israel of approval of their plan and
to request traffic reports HD
36.6 Determine best way of distributing NETNEWS DJ
36.12 Seek clarification of some costs associated
the EARN/RARE Joint networking Conference FG
Executive meeting 37 December 6/7, 1990
37.1 Contact HEPNET to consider aspects of the
management of HEPNET NJE names by EARN FG
37.1 Update the SNA directives and recommendation
in the light of the agreement to allow some
interactive traffic HD
37.1 Implement the VNET fee for IBM FG
37.2 Set up distribution list for initial group
to study technical strategy and political
direction HD
37.2 Produce draft terms of reference for
technical strategy and political direction PB
37.2 Include information on how EARN staff are
supporting EARN groups in the EARN Office
report to the Board HD
37.2 Update G-BOX ownership paper - BOD44 90 FG
37.4 Implement proposal for EARN secretarial
as in EXEC110 90 updated HD
37.5 Implement proposal for EARN quarterly
progress reports as in EXEC112 90 updated HD
37.8 Take EXEC114 90 on NJE/X.25 into account in
re-drafting EXEC121 90 RPG report DB
37.8 Produce final NJE/IXI GBOX report with
current data PB
37.9 President to have discussions on closer
co-operation with RIPE and EASINET FG
37.10 Report any progress with the EARN COSINE
Projects HD
37.11 Re-draft EXEC121 90 - RPG report in the light
of comment DB
37.11 Implement recommendations 1, 2, 3, 4, and 5
of EXEC121 90 HD
37.12 Discuss close co-operation on routing with
CREN FG
37.13 Amend EXEC103 90 - management of change -
in the light of comment MS
37.14 Discuss possible location of IBM 9300 with
CERN FG
37.15 Bring BOD1 91 to next Executive for further
development HD
37.16 Add down time figures and explanations to the
quarterly performance reports HD
37.17 Hold meeting with DEC to define detail of
move of EOC function to the Paris office HD
37.17 Investigate any advantages in having a single
contract with Joiners for JNET maintenance HD
37.18 Investigate whether an EARN General Meeting
is required to change statutes SO
37.19 Investigate advantages in obtaining CISCO
routers at 30% discount for community AC
37.21 Issue amended tender for an documentation
job AC
37.22 Mount trial VNET service and measure how
much it costs EARN to determine charge HD
37.25 Re-advertise EARN scholarship AC
37.26 Explore EARN support of RIPE FG